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CIRCULAR FOR THE ANNUAL GENERAL MEETING (2016~2017)

N R I    P A R E N T S’    A S S O C I A T I O N – (TRUST)

 V A D O D A R A

   Society Registration No. Gujarat / 1789/Vadodara Dt.18-06-2003, Trust Registration No. 1467 / Vadodara Dt.18-06-2003

Website: www.nripagujarat.com

CIRCULAR FOR THE ANNUAL GENERAL MEETING

  We are pleased to inform all the members that the Annual General Meeting for the year 2016~2017 of the NRI PARENTS’  ASSOCIATION, Vadodara, is scheduled at 06.00 pm on Saturday, June 24, 2017 at Sri Aurobindo Seminar Hall, Above Ladies Common Room, Faculty of Arts, University Campus, Sayaji Gunj, Vadodara.

Agenda

  1. To request the President of NRIPA Trustees Board to chair the session and the trustees to chair on the dais. [In case the President of trust is not attending other one amongst  the other trustees will be requested to chair the meeting]
  2. Prayer
  3. To observe silence to pray for eternal peace to the souls of members departed during the year.
  4. Reading and review the proceedings of the last Annual General Meeting.
  5. Presentation of the report for the year 2016 ~ 2017 by the Secretary, NRIPA Trustee Board.
  6. Presentation of the Activities-report for the year 2016 ~ 2017 by the General Secretary (EC).
  7. Submission of duly audited Income and Expenditure Account, Balance Sheet for the Financial Year 2016~2017 and budget for the year 2017~2018.
  8. Proposal to modify the present selection and appointment procedure of trustees keeping the spirit of the constitution in mind and general feeling of members.
  9. Proposal to modify the present instructions for operations in the Bank account of NRIPA.
  10. To submit the following resolutions and approve the same if found in order by the house.
    1. It is resolved to take a note of the minutes of the last AGM held on Wednesday, August 28th 2016 at Vadodara.
    2. It is resolved to take note of the Report for the period from April 01, 2016 to March 31, 2017 submitted by the Secretary, NRIPA Trustees Board.
    3. It is resolved to take note of the Report of the activities for the period from April 01, 2016 to March 31, 2017 submitted by the General Secretary (EC).
    4. It is resolved to approve the Income and Expenditure statement for the period from April 01, 2016 to March 31, 2017 and Balance sheet as on 31st March, 2017.
    5. A resolution to appoint External Auditor for the year 2017~2018.
    6. Discussion on any other point including queries submitted by the members, if any, with the permission from the chair
    7. Vote of thanks
    8. National Anthem
    9. Dinner
    10. The Income and Expenditure statement for the period from April 01, 2016 to March 31, 2017 and Balance sheet as on 31st March, 2017 will be circularized in due course of time. The members who need more clarification on any matter including financial statements are requested to send their queries in writing to the Secretary, NRIPA Trustee Board, (XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX) before June 10, 2017 so as to clarify the matter during the Annual General Meeting.

Please confirm your participation by phone calls to any one of the members listed below at their landline numbers before June 15, 2017.

(Shree Anil Dave, Mrs. Sunita Agarwal, Mrs. Madhura Didmishe, Shree Dipak Mehta, Shree Sanjay Bhatt, Shree Hirani N. N., Shree P. H. Mehta).

Since this is the AGM of our Association, no guest will be allowed.  The members of NRIPA on record as on May 31, 2017 will only be entitled to participate in the AGM. Members may like to make use of our website for submitting queries and registration for the participation in due course of time.

 

Amritgiri J. Goswami                                                                        Pravin D. Vaidya

Secretary, NRIPA Trustees Board                                               President, NRIPA Trustees Board

Date: May 21, 2017

P. S. (i) In case quorum is not there, the suspended AGM shall meet again after 30 minutes                at the same date and venue and the business will be transacted as per the agenda.

         (ii) The draft of this circular has been approved by the President NRIPA Trustees  board.

 

 

 

 

 

 

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