content top

CIRCULAR FOR THE ANNUAL GENERAL MEETING (2017~2018)

N R I P A R E N T S’ A S S O C I A T I O N – (TRUST)

V A D O D A R A

Society Registration No. Gujarat / 1789/Vadodara Dt.18-06-2003, Trust Registration No. 1467 / Vadodara Dt.18-06-2003

Website: www.nripagujarat.com

CIRCULAR FOR THE ANNUAL GENERAL MEETING

We are pleased to inform all the members that the Annual General Meeting for the year 2017~2018 of the NRI PARENTS’ ASSOCIATION, Vadodara, is scheduled to be held at 05.00 pm on Saturday, September 29, 2018 at Anavil Bhavan, Near Viroc Hospital, Opp. Meghdoot Society, Karelibaug, Vadodara.

Agenda:

1.            To request the President of NRIPA Trustees Board to chair the session and the trustees to chair on the dais. [In case the President of trust is not attending, one amongst the other trustees will be requested to chair the meeting]

2.            Prayer

3.            To observe silence to pray for eternal peace to the souls of members departed during the year.

4.            Reading and reviewing the proceedings of the last Annual General Meeting.

5.            Presentation of the report for the year 2017-18 by the Secretary, NRIPA Trustee Board.

6.            Presentation of the Activities-report for the year 2017-18 by the General Secretary (EC).

7.            Submission of duly audited Income and Expenditure Account, Balance Sheet for the Financial   Year 2017-18 and budget for the year 2018-19.

8.            Proposal to invite President (Trustee Board) and Secretary (Trustee Board) in all EC meetings.

9.            Proposal to revoke the penalty imposed by the EC Board for registering late in the monthly gatherings.

10.          Proposal for related changes in constitution for reconstructing Trustees Board and EC for effective and smooth       functioning of NRIPA activities.

11.          Proposal to arrange special celebration of 50th. Marriage Anniversary of life members in the monthly gatherings.

12.          Proposal to honor life members having attained 80 years age, during Foundation Day celebration, (21st. July) every year.

13.           Proposal to discontinue the annual membership facility and make related changes in constitution.

14.           To discuss issue of the cash short of approx. Rs. 3000 during the financial year 2017-18 and inaction and irresponsible justifications by past Presidents (EC) and review letter received from Ex. President (EC), Mrs. Geetaben Shah.

15.          To submit the following resolutions and approve the same if found in order by the house.

a. It is resolved to take note of the minutes of the last AGM held on Saturday, June 24, 2017 at Vadodara.

b. It is resolved to take note of the Report for the period from April 01, 2017 to March 31, 2018 submitted by the Secretary,   NRIPA Trustees Board.

c. It is resolved to take note of the Report of the activities for the period from April 01, 2017 to March 31, 2018  submitted by the General Secretary (EC).

d. It is resolved to approve the Income and Expenditure statement for the period from April 01, 2017 to March 31, 2018  and Balance sheet as on 31st March, 2018.

e.     A resolution to appoint External Auditor for the year 2018-19.

16.          Discussion on any other point including queries submitted by the members, if any, with the permission from the chair

17.          Vote of thanks

18.          National Anthem

19.          Dinner

The Income and Expenditure statement for the period from April 01, 2017 to March 31, 2018 and Balance sheet as on 31st March, 2018 are enclosed herewith. . The members who need more clarification on any matter including financial statements / for above agenda, are requested to send their queries in writing to the Secretary, NRIPA Trustee Board, (4/1, First Floor, Sadhana Nagar, Opp. I. D. Hospital, Karelibaug, Vadodara – 390018) before September 15, 2018  to clarify the matter during the Annual General Meeting.

Please confirm your participation by phone calls to any one of the members listed below at their landline numbers before September 25,  2018.

Mrs. Geetaben Jani (9825516503), Shree Hirani N. N. – 2531764, 9157935201, Shree Anil Dave – 2488523, 9898260828, Shree P. H. Mehta- 2352695, 9426112052, Mrs. Jayawanti Sutariya (9879064621), Mrs. Mandakini Kanani (9825610052),

Since this is the AGM of our Association, no guest will be allowed. The members of NRIPA on record as on March 31, 2018 will only be entitled to participate in the AGM. Members may like to make use of our NRIPA official whatsapp group for submitting queries and registration for the participation in due course of time. For latest news and updates, please visit our website.

 

Rameshchandra Chavda,                                             Yogesh Solanki

President (Trust Board)                                                Secretary (Trust Board).

September 7, 2018

P. S. (i) In case quorum is not there, the suspended AGM shall meet again after 30 minutes at the same date and venue and the business will be transacted as per the agenda.

(ii) The draft of this circular has been approved by the President NRIPA, Trustees board

Balance sheet 001

Income and Expenditure 001

Comments are closed.