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CIRCULAR FOR THE ANNUAL GENERAL MEETING

N   R   I      P   A   R   E   N   T   S’      A   S   S   O   C   I   A   T   I   O   N

V A D O D A R A

Society Registration No. Gujarat / 1789/Vadodara Dt.18-06-2003,

Trust Registration No. 1467 / Vadodara Dt.18-06-2003

Website: www.nripagujarat.com

CIRCULAR FOR THE ANNUAL GENERAL MEETING

We are pleased to inform all the members that the Annual General Meeting for the year 2013~2014 of the NRI PARENTS’ ASSOCIATION, Vadodara, is  scheduled at 05.00 pm on Sunday, December 21, 2014 at Sri Aurobindo Seminar Hall, Above Ladies Common Room, Faculty of Arts, University Campus, Sayaji Gunj, Vadodara.

Agenda

1. Request to Senior most member of trustees committee by the Secretary of NRIPA Trustees

….committee, to chair the session.

2. Prayer

3. Observation of two minutes silence to pray for eternal peace to the souls of members departed

….during the year.

4. Reading and review the proceedings of the last Annual General Meeting.

5. Presentation of the Activities-report for the year 2013 ~ 2014 by the General Secretary.

6. Submission of duly audited Income and Expenditure Account and Balance Sheet for the Financial Year

….2013~2014

7. To discuss and approve the amended draft of constitution for further action.

8. To request the Trustees Board to consider the reconstitution of the trustee board in line with the

….approved amended constitution.

9. To consider the following resolutions and approve the same if found in order by the house.

……A  It is resolved to take a note of the minutes of the last AGM held on Sunday, December 29, 2013 at

……….Vadodara.

……B It is resolved to take note of the Report of the activities for the period from April 01, 2013 to March

………31, 2014 submitted by the General Secretary.

……C It is resolved to approve the Income and Expenditure statement for the period from April 01, 2013 to

………March 31, 2014 and Balance sheet as on 31st March, 2014 as submitted by the Joint Treasurer.

……D It is resolved that the M/S. J. Hargovinddas & Co. be appointed as the External Auditor for the year

………2014~2015.

10. Any other point with the permission from the chair

11. Vote of thanks

12. National Anthem

13. Dinner

The Income and Expenditure statement for the period from April 01, 2013 to March 31, 2014 and Balance sheet as on 31st March, 2014 are enclosed. The members who need more clarification on any matter related to these financial statements are requested to send their queries in writing to our Joint Treasurer, Mr. Patel B. D.  before 11th December, 2014, so as to clarify the matter during the Annual General Meeting.

The copy of the amended draft of constitution is enclosed. Member desirous of raising any queries/suggestions may advise in writing to the General Secretary (EC) before 11th December 2014.

Please confirm your participation to the coordinator in your area.  Since this is the AGM of our Association, no guest will be allowed.  The members of NRIPA on record as on December 01, 2014 will be allowed to participate the AGM.

 

I. G. Totlani                                                                                     .  Madhusudan B. Mehta

Secretary, NRIPA Trustees Board                                                        President, NRIPA Trustee Board

Date: November 24, 2014

P. S.

……(i)           In case quorum is not there, the suspended AGM shall meet again after 30 minutes and the

………………..business will be transacted as per the agenda.

…..(ii)           Shri M.B. Mehta President, Trustee Board who is abroad, has approved this draft and directed

………………..me to circulate the same for calling the AGM.—I.G. Totlani, Secretary, NRIPA Trustees Board

 

 

 

 

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